Girls' Brigade Northern Ireland, GBNI

Privacy Notice

GBNI will take care to preserve, respect and protect your privacy. We do not collect personal information from unless it is expressly provided to us voluntarily. We do not share, sell or otherwise provide personal data to third party organisations in any way. Users of this website have the right to decline acceptance of the Privacy Notice by refraining from using the site and all linked materials associated.

GBNI may change this Privacy Notice from time to time by updating this page. You should check this page periodically to ensure that you agree with any changes

Collection and use of personal information

General Public

GBNI does not store or capture any personal information on users with general public access. When you visit and navigate around our website we do however collect statistical information relating to site usage. This information does not include any personally identifiable information.

There are a number of areas within the site, which may ask for some personal data to allow access to use those areas of the site. The data collected will be held for the sole purpose of GBNI and will not be distributed to any third party organisations.

Leaders' Section

Leaders of GBNI affiliated companies are asked to register to use a leader's only part of the site to access resources, paperwork and other promotional materials for viewing and download. We collect and store their email address and GB company name for this purpose. GBNI only requires the requested personal information to ensure those applying for access to this area are registered leaders on the GBNI web-filing database.

eNews

Leaders of GBNI affiliated companies are invited to subscribe to our eNews through our Leaders’ Section. Leader’s will not be automatically added to this service, they must manually opt-in. We only collect and store their name, GB Company and email address. We use this information to deliver the GB eNews via email to subscribers. All subscribers have the option to freely unsubscribe from this service. GBNI eNews is issued through a secure email facility via Constant Contact.

Online Booking

Leaders of GBNI affiliated companies may use our online booking system to book training courses and other events. We collect and store the name, company name, district no, email address telephone number and dietary requirements. This information is used to fulfil the booking. The information is placed onto a register and used for the purpose of the activity. This data is stored on an external secure server and may be held for a period of seven years. Reminder emails/texts may be sent to the participant prior to the event. GBNI uses a secure text messaging service for the purpose of sending bulk texts.

Online shop

GBNI ask all customers to register with our online shop. We collect and store the following information - name, billing address, postal address, e mail, telephone number, GB Company and order history. We use this information to fulfil orders, follow up order queries, manage stock and email customers with shop notices regarding extra openings or closures.

Web-filing Database

The data collected in this area is held for the sole purpose of GBNI and will not be distributed to any third party organisations. GBNI only requires the requested personal information for all current registered leaders for insurance purposes and making contact for any GBNI related business. All current leaders must complete an Annual Company Consent Form giving clear consent to share their personal information with GBNI.

All details for resigning leaders on the web-filing database associated to the named GB Company must be removed annually by their Company Captain/Correspondent. Please note that our online web-filing system does not retain an archive system and is stored on a secure external server. Manual returns will be kept securely on file at GBHQ for a period of seven years after which point these returns will be destroyed.

Protection of Financial Information

All purchases made on the GBNI site for online booking or via the online shop are processed off site by our merchant services partner Realex Services. We do not collect or store any financial information. When completing a purchase users are temporarily transferred to Realex's secure website to input payment details to complete the purchase. When issuing refunds, GBNI log into a secure area on the Realex website to action the refund. At no point are bank account details visible to GBNI.

Research surveys

When completing online research surveys for GBNI, most surveys will be anonymous. However depending on the nature of the research to be carried, GBNI from time to time ask for your name, associated GB company and email address. Surveys are currently completed via a secure external online survey called Survey Monkey which is password protected. The data collected through these surveys will be used for research analysis for GBNI only.

Use of photographs, videos and sound recordings

GBNI may take photographs, videos and sound recordings at its events for use in printed and electronic media for promotional purposes. Consent for all members is gathered at the time of registration when starting the current GB session and will be requested and verified at each GBNI event by GBNI personnel. All participants and spectators will be informed of this privacy policy prior to recording and you are free to indicate to the organisers if you do not consent for you to be in such images or recordings. Depending on the activity, you may be asked to step out from the shot. All images are archived on a secure external server and may be used for research, publication, press releases, education, displays and exhibitions. Images and recordings will not be distributed to any third party organisations with exception to sending a press release to local newspapers (you will be informed of this prior to the commencement of the event).

Use of Your Information

GBNI use your information to provide the service that you have opted in to, such as eNews, Leaders’ Section access, online booking and online shop orders. We do not pass your personal information to any other third party organisation unless we are required by law to do so. We do not under any circumstances rent, sell or otherwise provide your data to third party organisations for their marketing purposes. Nor do we provided members of the public with contact details for leaders without prior consent as indicated in the Company Annual Return for the current session. GBNI does not hold personal data for children centrally; this information is held securely at company level with exception to documents needed for issues regarding child protection, health and safety and security.

Google Analytic cookies: GBNI use Google Analytics, a web analytics service provided by Google Inc. Google uses cookies to collect and analyse information about how the website is used. Google undertakes not to associate your IP address with other data held by Google. If you do not wish to accept cookies you can activate the appropriate settings on your browser.

Storing of Personal Data

Any personal data that we do collect is stored on our GBNI server based in NI. We use the latest firewall and security technology to ensure the integrity and safety of all information that we store. We do not transfer any data outside of the UK for any reason.

Access to Information

Everyone has the ‘right to be forgotten’ and can send a request into GBNI to check what details has been stored about them. However, due to any potential child protection, health and safety or security issues, information may need to be retained for a period of 30 years, if GBNI deems this necessary. We reserve the right to charge an administrative fee of up to £10 in the event of such a request. To make a request, please call GB Headquarters on 02894 548054, press 2 for the office or alternatively email us via info@gbni.co.uk.

Copyright and Trademark Information

Except where stated to the contrary, the material on this site is Copyright 2012, The Girls' Brigade, Northern Ireland - all rights reserved. Material on this site may be downloaded or printed for private use by leaders in GBNI affiliated companies for use within their own company provided that the source (GBNI) is acknowledged. The GBNI logos may not be copied from this site for any use. GBNI affiliated companies may use the GB logos under certain circumstances - full details may be found on the logo page on this site.

Disclaimer

The contents of these pages are the responsibility of the GBNI Admin Team Leader. Every effort is made to ensure accuracy. All information on this site has been placed here in good faith. We do not intend:

  • break the law of the UK or any other applicable country.
  • to cause harm to any person through the information included.
  • to infringe the copyright of any person.
  • to cause offence to others, particularly racial or sexual offence.

This privacy notice only applies to the GBNI’s collection of information. If you follow a link from the GBNI website to any third party websites; please ensure you familiarise yourself with their privacy notice before sharing your personal information as it will not be covered by our privacy notice.

If you feel that any part of the website breaches these rules, please contact at first instance info@gbni.co.uk, and subsequently the GBNI National Secretary nationalsecretary@gbni.co.uk or at the postal address given below.

Contacting Us

You can contact us by email, telephone or by post. Email: info@gbni.co.uk
Telephone: 028 9454 8054 Post: GBNI, C2 Kilbegs Business Park, Fergusons Way, Antrim, BT41 4LZ

Search

Feedback

We want to hear what you think about how we are doing.
More
»

Online Booking

Book online here for GBNI events, competitions and training courses. More »

GBNI Youth Blog

Read our regular inspirational and challenging devotionals for girls. More »

Leaders’ Section

Free resources and downloads for all GBNI leaders. More »


Bookmark and Share

 Girls' Brigade Northern Ireland GBNI Crest
Girls' Brigade Northern Ireland
The Girls’ Brigade Northern Ireland is registered as a company limited by guarantee in Northern Ireland No. NI058531, registered with The Charity Commission for Northern Ireland NIC100405 and recognised as a charity for tax purposes by HMRC Reference No. XR34309. VAT Registration No. 254684143.
Privacy

© design by redrhino